Free calculator · for freelancers & small businesses

Every expense you track is money off your tax bill.

Enter your deductible expenses and tax rate to see the tax you'd save instantly — then log every write-off by category all year with the full tracker.

Done-for-you template

Business Expense & Tax Deduction Tracker

Log every deductible expense by category — and see the tax it saves.

  • Log every expense by date, category, and amount
  • Category rollups so nothing deductible slips through
  • Estimated tax saved from your deductions at your rate
  • Year-end totals ready to hand to your accountant
  • Assumptions-driven · Excel & Google Sheets · delivered instantly
$29one-time · instant download
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Questions

What counts as a deductible business expense?

Broadly, expenses that are ordinary and necessary for running your business — things like software, equipment, a home-office share, mileage, professional fees, and supplies. Rules vary by country and situation, so this tracker helps you capture and categorize everything; confirm what qualifies with a tax professional.

How much tax does a deduction actually save?

A deduction reduces your taxable income, so the tax it saves is the expense multiplied by your marginal tax rate. A $1,000 deduction at a 25% rate saves $250 in tax — meaning the real, after-tax cost of that expense was $750. The tracker estimates this for your total deductions.

What is in the paid tracker?

A ready-to-use spreadsheet (Excel & Google Sheets): a dated expense log with category rollups, year-end totals, and an estimate of tax saved at your rate — delivered instantly after checkout. AI-assisted, human-built; not tax advice.

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